Explain data minimization and how it applies to inquiries.

Explain data minimization and how it applies to inquiries.

• A. Collect only information necessary to fulfill the purpose, avoid unnecessary data collection or retention.
• B. Collect as much information as possible for future use.
• C. Share data with third parties to speed up processing.
• D. Retain data indefinitely to ensure compliance.

Answer: (A)

Data minimization means gathering only what is truly needed to achieve a stated purpose and not collecting or keeping extra data. In inquiries, this means respond with just enough information and request only the details necessary to fulfill that response. For example, you might need a name and email to send a quote, but you don’t need a birthdate or home address. After the inquiry is handled, delete or securely anonymize data unless there’s a clear, ongoing reason to keep it. Retain nothing longer than needed and share data with others only if it’s essential for the purpose and done with proper safeguards. This approach reduces privacy risks and aligns with responsible data handling.